Hudson Community Development and Planning Agency, Organizational Meeting

1. 0:04Nothing. We have warming.
2. 1:50>> Yeah, we certainly do. Okay. >> Okay. Hello everyone. >> Hello. >> Evening. >> You ready, Don? >> I am ready. Just get into the agenda real quick. Lost the agenda real quick. There we go. What I'll do, Mr. Mayor, I'll start it and hand it off to you. Does that work? Sure. >> Let me know when we're on. >> We're ready. Good evening everyone. This is the January 23rd 22nd where we wow quick. Uh meeting of the ACDPA. Um this is our organizational meeting. Uh Chris, you're online. >> Yeah.
3. 2:53>> Yes, I am. I'm just muting myself. Yep. >> Okay. So, Chris Chris is our attorney. uh want to welcome our new uh members and former me you know continuum members Commissioner Smith uh um Muhammad Rooney minority leader our honorable mayor Ferris and uh Ron Bogle is is the director right of the commission of planning uh what I'm going to do is I'm going to hand this over as an organizational meeting to Mayor Ferris. Um, and so we can start with the organizational meeting. Uh, Mayor Ferris, all yours. >> Do you want me to do a quick roll call? >> Sure. Yeah. That's fine. >> Yeah. Board member Ferris, >> present. >> Board member Rooney, >> present. >> Board member Bogle is not present, but he should be here at some point. Um, board member Smith >> here. >> And board member Morante >> here. Great.
4. 3:56Thank you. Uh, first thing we have on the agenda is minutes uh from December. Has everybody had a chance to take a look at them? >> Excellent. Any edits or comments to be made? All right. Hearing none, can I get a motion to approve? >> I'll make that motion. >> Great. I get second. I'll second. >> Excellent. Uh, all those in favor say I. I. >> I. Any naysay? All right. Uh, moving on next to our admin report. Um, Logan, I might rely on here for the annual resolution with the organizational rules. >> Yep. So, um, our annual resolution basically is determining the um the chair of the board, the vice chair of the board, the secretary and treasur and then going through our different um subcommittees which is governance, audit, finance and Yes. So, um, first to start, I believe
5. 5:01the chair is the mayor's appointment. >> Um, I would like to appoint Dominic Moranti to serve as chair, uh, if he is willing to accept the, uh, nomination. >> Um, I would accept the nom nomination with the, uh, ongoing, uh, support of my hair tonic for my gray hair to be dyed. Uh because it seems to be grayer every year. I will start a petty catch fun for that. >> And um >> yeah, it is >> paying for the teams are paying for I think you're the real winner here with the gray hair. >> Yeah, thank you. >> Yeah, I definitely appreciate that. >> Logan, does that need to be approved by vote or is that >> I think that's just appointment, but Chris could correct me. So the chair is the mayor's appointment. Uh so that's just being recorded here. All of the others would be uh approved by the board.
6. 6:03>> Got it. So then next would be the vice chair which is which was Ronda since I've been here for the past two years. Um and that that is up to the board. >> Would you like to continue? >> I would be honored to continue as vice chair on this board. It's been a great time. >> Excellent. Thank you. >> So, I would nominate uh Bravanda for the vice chair >> and I will second them. >> Great. >> Great. The next position is secretary where historically the role of the secretary is doing minutes. I'm happy to do those minutes. That's what I've been doing. But if someone wants to take that, you know, it saves the organization's money. You can do that or I can do it. I'm happy to. Um so that's you know what the role of secretary has been since I've been here. Um and same same thing with vice chair is that is um just approved by the board. >> You may join us. my sentiment and I defer to those who
7. 7:12previously that to keep it as is and rely on motion for minutes. Um I see no reason why not to continue that. >> We we do uh uh Mr. Chair or Mr. Mayor, we we do need a a formal secretary who will sign uh uh minutes and certifications that are required for board approval. Um, so we should have a board uh secretary even if recording secretary duties are assigned to the um coordinator. >> I'd like to nominate Ronnie if that's possible. >> I I second that. >> Excellent. You okay, Mr. Secretary? >> Yeah. >> And then the the last position is treasure. And this is important because every month and then we haven't done it this month because I don't have a treasure right now. We do reconciliation. So me and the treasur get together typically before the the meetings doesn't have to be just has to be in the month right after the while
8. 8:14we're reconciling those bank accounts. Um so it should be someone with that bandwidth and that of availability. >> I nominate Ron. You know, I until I understand kind of the scope of my duties, I I I would respectfully request that it would be give me a month. >> Okay, fair enough. >> Month a lot, though. What do you mean? >> Well, I just I'm just now on the board of the planning board for one week. So, I'm I'm beginning to kind of get a sense of what the scope of responsibilities are, and it's pretty it's pretty vast. So I I don't think it'd be a good idea for me to take on that task. And I'm also just not a great treasurer as a general and even worse secretary. So >> So now if we don't want to start swapping, that leaves you, Mr. Mayor. >> I'm happy to take that on. >> Okay. >> So I would nominate the mayor for treasur. And there's is there an issue with that since I
9. 9:16>> No, I I I just was asking a clarifying question. If Mr. Boa wanted to take that on, is there um precedent then it can be switched? >> I don't know. We do this every year. I don't know what the process whether that would just be a resolution to switch roles or >> but I think the issue would be it would be in less than fair words paying in net because a treasurer myself and Ronda's got to be on the bank accounts. Mhm. >> So that would be uh a kind of a hectic because that means you have to take somebody off, put somebody on >> just so you know what you're signing. >> It does work out. You're already here. This is where we do reconciliation. So So happy to accommodate your schedule when we do that that process. >> Is there a second for the nomination? Also >> here to >> congratulations. everyone. >> If I may, uh, Mr. Chairman, if if the
10. 10:22board would like to move, um, nominations for all of these positions, you can adopt the resolution as a whole once you fill it in. So, that's something you could consider just so you don't have to hold 40, you know, votes because you haven't actually voted on any of these. >> Okay. So, we do go we do governance and everything, too. We can remove all that. It's just the >> Yeah, that's the way the the resolution is set up to do all of those together once you once you have all the nominations before you. >> Perfect. Thank you. >> The next is the committee, right? >> Yep. So, the next is the committee. So, governance committee. Well, let me break down the three committees. We have the governance committee, we have the audit committee, and we have the finance committee. Last year when we um put out the REFI, we had our own um property disposition committee that was an ad hoc committee. Um so sometimes we have more, but right now we just have those three since putting out that RFI. Um so the the one that I can think um has immediate importance is the the audit
11. 11:26committee. After today, we'll kind of start our audit period that's going to go till March, sometimes even April. Um, and that will kind of go over recommendations from the auditor and things like that. The other committees, I think finance committee, we that met once or twice last year. Governance committee, I'm not sure it did and the audit committee did. So the uh with the audit committee, the treasurer can't sit on that. So it means the you know the rest of us have to kind of step up on that one. Um but that's the only conflict is is the usually the treasurer sits on the the finance you know committee. So but uh I guess we can move through the governance. >> Yeah. >> Anyone want to volunteer first to for governance? >> I'll volunteer. >> I'll also volunteer for governance. Anyone? Okay. >> So we have Mr. Mayor Ron and myself for governor. Uh, audit. Anyone want to interest in
12. 12:31audit? >> I was on the audit, so I'd like to stay on the audit. >> Perfect, >> Ronnie. >> I'm also reluctant to take on more than I know. You know, again, these meetings are are correct. Exactly. Sure. I'll I'll Yeah, I will volunteer as well. All I'm told. And we always hold them like 30 minutes before our normal monthly meetings. So >> yeah, we try to make it as easy as possible on, you know, flexible times and things like that. These are not monthly meetings. >> So I need one more on the audit. That cannot be the mayor. >> I I I'll take that on. >> Okay. >> I was at it last year with you. >> You were. and then the finance committee. >> Obviously gonna be on that one. >> Yeah. >> Anyone else interest in finance?
13. 13:33>> Um we'll volunteer for that too. >> Okay. >> Again, these are sub committees that you know uh you know audit and finance could meet silence you know uh and then jump out or back to back. So, you know, um, anyone else interested in in finance? >> I was on that committee as well. I guess I'll I'll go back on that committee. >> Thank you, Miss Commissioner. Love it. Uh, so we're we're good right now. Go, Right. >> Yeah. And then so the next that's on the resolution is appointing uh the members to the housing trust fund committee. Um I'm not familiar with the terms on the current housing trust fund committee nor >> so Logan the terms of the housing trust com fund committee are determined by the bylaws and the bylaws currently which is up to the board but the bylaws currently say that those terms are uh they commence at the beginning they run for two years and they commence it at the beginning of each uh evenumbered year >> which would put us here
14. 14:38>> right? Yeah. Okay. So, this would be people not on the HCPA board um that express an interest in the trust fund committee. >> Uh it's completely up to this board. Um and the uh but I will note that the bylaws also say as as noted in the resolution for for convenience that the director of the housing uh HHA and the president of the common council are exeicio voting members of the housing trust fund committee. So there's essentially two extra folks on there. >> Okay. So So Jeff and Margaret's um on ex >> correct. Correct. >> Michelle, do you have any letters letters of interest? >> No, I thought that most of the times are up at the end of 2026. >> Okay. So is it so they're up? So they have to renew everyone, but has everybody wants to come back? They
15. 15:40some of the professionals were still in their terms. I thought last year we renewed like last year's shot in 2025. So their term is 20 ends of 2026. >> Okay. When's when's your next meeting? >> Um in February. Um Chris, is it possible that we could, you know, in our February meeting address this because they're going to have a meeting and then uh Michelle maybe gather some le letters of interest because you would need at least four more members um to to do the minimum of six. So with two being exeicio, you would need them to want to come back. Like what I'm saying is I'm pretty sure several of them are only one year into term. >> So like she's saying she doesn't read that people are going to be up until the end of this year. >> Yeah. >> Yeah. That's that's just that's not correct. You have to read the bylaws and that's what's going to govern again. The board can amend the bylaws, but that's
16. 16:41what the bylaws say now. So the HTF can't have terms that are not consistent with the bylaws. So, can can we can we read address this next meeting with a letter of interest for everyone that wants to come back outside the exeicios so we can um work on uh approving this >> because >> sure if that's the board's uh desire I think that you know that's up to you guys >> because we I I mean right now we don't know who who wants to come back or who who >> you Maybe Michelle sending out some kind of letter of interest. >> Yes. >> For for people and I think I might have someone that might be interested too. So um I can have them submit letter of interest. So uh is is that work for the rest of the board if we uh readress this on our February meeting uh so we can address this uh you know kind of completely
17. 17:43you know for in February. So Chris, that would mean kind of striking this from the resolution that was sent out to people, >> right? This section, >> right? Just as you're filling in the other sections, you can strike that one and they can address it at a later date. >> Do I need a motion for that or Chris? >> Yeah, I mean, if you want to move to to defer that um and just edit that resolution. Sure. Because you're working with the resolution. >> Okay. So Logan would just edit that, right? Just adjust it. Okay. >> Thank you. >> Okay. And then I can go ahead. >> I just move to the next section, but if you had something to add to the previous >> No, no. I just wanted to make sure we talked about the meeting date and make sure that that's acceptable for the board. Just some of these are sort of routine, but I just wanted to highlight that. >> Yeah, I'll run through. Okay. Number seven, the register star is designated as the official newspaper of the agency. Number eight, the regular meeting dates
18. 18:46of the agency shall be the third Thursday of each month at 5:00 p.m. What I'd like to do, Chris, are you available at 6 PM? If we move to 6. >> Sure. >> Is everybody okay if we move it to six? I have two members, including myself, that work until 5. Uh, so is it possible to move it to six instead of five? Is everybody okay with that? >> Okay. >> Um, and we've been meeting on the fourth Thursday. I believe some conflict came up early last year and we are setting out the fourth Thursday. I'm happy whichever Thursday we want to do. If we want to keep it at the fourth, this currently says the third Thursday. Um, that is up to the board. >> I I don't have a preference. I I would leave it up to everyone else. uh what how they feel. Um because um Michelle, your meetings are before ours, right? Okay. So that that that that's good because anything that we need to adjust from uh the HTF meeting. Um anyone have
19. 19:51a conflict with either of the days, third or fourth or preference? >> No preference. >> How about you, Chris? Um, I think at this point either one is okay for me. >> Okay. I think I think the only thing sometimes that I I'm worried I I I think keeping it at the third I think just because I know in the past we ran into issues of having a special meeting and if that happens you know uh we're at the end of the month so uh is is everyone okay with the third Thursday? So that would be rather than the fourth because the fourth then will lead it's got you know again just gives us a little breathing room if we have to have a special meeting and you know for some reason >> because I know before with the audit we have to do a special meeting with the audits selecting the audits or something right so it just gives us some breathing room if we have to have a special meeting that month
20. 20:53>> any thoughts >> easy to remember it's on the same as the regular meeting. >> Sure. >> Keep it on the third Thursday. That is a resolution. Um but at 6:00 p.m. instead of 5 p.m. Correct. >> The Bank of Green County is approved and ratified as an authorized depository for monies at the agency. Amounts on the deposit shall be secured by eligible collateral in accordance with the agency's investment policy. The agency hereby approves the investment policy in the form on file with the secretary. The monies of the agency shall be invested subject to and in accordance with the investment policy. The contracting procurement officer shall be the chair. The following policies are hereby approved, ratified in the form of published on the agency website. Conflicts of interest policy, property disposition policy, procurement policy, video conferencing policy, whistleblower policy, time and attendance policy, policy prohibiting extension of credit to board and staff members, policy regarding compensation,
21. 21:56travel and expense reimbursement policy. The following policies are set forth in the agency bylaws. Code of ethics, defense, indemnification of officers and employees. Chris, did you want to say something? >> Um, no. Just that if the board um should review these from time to time and update them as as need be. Um, again, they are these are posted on your website as required by the >> Number 13. The rules of order adopted July 12th, 2022 are hereby approved and ratified in the form published on the agency website. The agency hereby authorizes the chair and in his or her absence or unavailability, the vice chair to take all steps necessary to implement the matters described herein. This resolution shall take effect immediately. Um, and the the question of adoption, the foregoing resolution was do we put to a vote? I still do. So, roll call.
22. 22:59Correct. Well, get a motion to approve the resolution and then we do a roll call. Correct. >> Yeah. Can I get a motion to approve the resolution? I move. >> Can I get a second? >> I'll second. Roll call vote, please. >> Board member Ferris. >> I. Board member Rooney. >> Hi. >> Board member Bogle. >> Hi. >> Board member Smith. >> I. >> Board member Moro. >> Hi. >> Great. >> Approved. One of the other things too is that um all members have to uh sign up uh within uh at least three or four months and send the certificate of completion with the uh uh training. It's it's an online training. Um I can have uh Logan uh I can find the information. I'll send it to Logan. >> I I have a little packet. I'm going to send that right now. But this information including the link to that. >> Yeah.
23. 24:01>> Perfect. Thank you. >> Thank you. >> What does What is this I'm >> It's the uh it's it's ethical or something. >> It's a train your responsibilities. >> Yeah. It's a budget office. Um, and they basically have you go through this and you're certified for, I believe, two years after that. >> Yes, sir. >> Okay. So, that brings us all the way down to our second bullet point on admin. Um, the REFI deadline, which uh folks that are new won't be that familiar with. We put a request for information out um whether developers or other interested parties about the few remaining properties that we have. um hoping to develop them in accordance with our our mission. Um which I can read really quick that might be helpful to foster and promote services to low to moderate income persons who reside in Hudson and to administer other resources to promote community development. So we you know sent out an R RFI. The deadline was today about an hour ago. Um
24. 25:07we did get a response which is good. Um, and I was curious what our next steps are with that RFI and judging that response. Um, this may be a question to Chris. Um, >> well, I think the the the board or committee is going to have to review that. Um, I don't Has anyone seen it? >> They're due today. Yeah. >> Yes. Right. So, I mean, I think you're going to have to evaluate that and then decide on what your next steps are. you had an ad hoc committee, you may just want to refer it to the finance committee uh and and have them report back at the next meeting. That's up to the board. >> Yeah, I think that's pro because there's going to because many people are new. So, I think we referred to finance so they can get some back, you know, information on that. And I mean just for reference, you know, our our goal is to to sell the properties uh for uh the revenue because of where we are
25. 26:11financially and that's our only asset that we have to uh put out there. So uh that was the the intention on the RF RFI. So, um it's uh do I get a motion to send it to finance so they uh can review uh the applications and report back to the board? >> I'll make that motion. >> Second. Second. All in favor? Thank you. >> Great. So, we can do that. Reminder, the finance is the mayor Rooney and Smith. Um so, we can do that. I'll send that to you also cuz two of you are new. um send you the RFI itself and you can kind of ask background questions or you know whatever you need. Um >> thank you. Perfect. >> And then the last thing um our audit engagement uh UHI is who we have used for our previous audits. Um so we got history with them which helps
26. 27:13make the process seamless. So they have sent us an engagement letter. We need a um if we want to do a resolution to approve and sign that engagement letter to start that audit process. Can I get a motion to approve the uh resolution for the audit choice? >> I'll make that motion. >> Second. >> Second. All in favor? >> I. >> Thank you. Motion passed. >> Okay. So, our next area is our financial report. I can break it down a little bit. You have invoice from me. You have an invoice from RCMP, which is Chris, our legal counsel. Um, we have the first invoice for the Hudson Roots program, which is $10,000. It's budgeted $20,000 this year. That is part of um this may be helpful. So, we have our HCDPA general account that covers me, that covers Chris, that covers the audit. And then we have the HTFE housing trust
27. 28:16fund. That is money that was we gotten a grant in 2021 that is specifically for reasons within that grant with this board. We kind of oversee the HTF and the um Hudson Roost program. So that works with Hudson Greater Promise Neighborhoods and it's things like rent relief or things to keep people in the community. So previously it was $50,000 a year. this year because of budgetary issues, it is $20,000 a year. So, my invoice, Chris RCMP's invoice, the first invoice from the Hudson Roots program for 2026, and then the housing justice director's salary reimbursements, and that is for Q3 and Q4 of last year. Um, so those are the the three invoices that we have >> and the salary invoices come from the housing trust. Yeah, >> Chris, my question to you. If we approve these bills today, uh because uh Rwanda and myself are still in positions and on
28. 29:20the bank, can we sign those today or do we have to wait until the new signature cards get done? um you know because you are appointing uh new officers today it would be preferable to go over to the bank and sign your new cards. >> Okay. But we can approve it today. >> Yes. >> Okay. >> And the two So the two signatory positions have stayed the same applies. Chair and chair. So will is it every year you guys have to sign a new signatory card even if the positions don't change? Yeah, because we get added with the treasure. So, it's a part that the treasur is on. >> So, we we get added with the treasure. Uh so, we would have to go and do the signature again like like we did, but we can uh approve them and then we can work with you on getting them signed after >> to the bank. I forgot it was all in one card. Okay. >> Yeah. Can I get a motion to pay the bills?
29. 30:22>> I'll make that motion. >> Second. Second. All in favor? >> I. >> Thank you. >> And what what um if if anybody needs to or if it's easier, I lo can send us everyone a direct link to um if you have trouble finding it to where it is on the website. So you can have that for your reference to all the information for the ACDPA if that if anyone needs. >> Yeah, the the meeting materials are all posted there. I mean, I send them to you guys, then they're posted on the >> But I'm talking about like mission, you know, bylaws, housing trust funds and things like that. Everything, >> right? And Mr. Chair, I would just note that the bylaws have in particular the language about the housing trust fund that was taken from the grant agreement that really lays out the purposes of that. So, I think that would be helpful for board members to review. Um, and I see that Logan also had the treasures reconciliation role noted here. I think that um the audit committee and the treasurer would would would probably
30. 31:26benefit Logan from getting a copy of the prior year's audit or that's posted, right? The prior year's audit. So, you might particularly want to reference that there were um some procedures that need to be followed and that you're going to want to discuss with the auditor, right? Got it. >> Yeah, that can be part of the pack. Great. Um, so that covers finances and um, once I get everyone signed on at the bank, um, we will have to reconcile for December. Um, and we can kind of go through that together. So, that brings us to resolutions and motions. So, one of the ones I think we have to approve the contract, right, for for your >> Yeah. So, we we can start them in order. Chris, should I read all these
31. 32:27resolutions top to bottom? >> You know, that's up to the board. Um, this is relatively new, so that might be help to at least read the um the the motion portion >> if you don't mind just because. >> Yeah. Thank you. So uh first one we're going to start um resolution consenting um to lead agency for the HHA project. Um just the first whereas the city of Hudson uh community development and planning agency and the city of Hudson Housing Authority have entered into that certain option agreement to purchase real estate as dated November 1st, 2021 as extended and as amended by the notice of exercise of option to agreement to purchase real estate dated as April 22nd, 2025. Five. Um whereas pursuant to the agreement, the agency designated HHA as lead agency for purpose of it of review under SRA in
32. 33:32connection with the HHA's proposed acquisition and use of the property subject to the agreement. Whereas HDPA is in receipt of the secret notice of intent to serve as lead agency by the city of Hudson planning board with respect to an application by HHA with respect to the property subject to the agreement. Now therefore, it be resolved by the members of the city of Hudson Community Development and Planning Agency as follows HCDPA here ratifies and confirms its consent to the planning board as the lead agency for the purpose of review under secret in connection with HHA's application regarding the property subject to the agreement. >> Can I get a motion? Any questions about the resolution? Can I get a motion to accept the resolution? >> It commission has has to recuse Ronn or Ron. I need a second. I'll
33. 34:37um I need a second. I'll I'll second. All in favor? >> And a roll call vote probably. Yeah. >> Okay. Um, board member Ferris. >> Hi. >> Board member Romy. >> Hi. >> Board member Bogle. >> Hi. >> Board member Smith. >> Hi. >> Board member Morante. >> Hi. >> Okay. The next resolution is um extension of the city cuts and service agreement. This is basically the agreement um with the city to reimburse the housing justice director's salary. Um should I go through this one as well? >> Sorry, Chris.
34. 35:38>> No, go ahead. >> If you don't mind, just because again everyone's new and I think back. Thank you. Thank you. >> Be it resolved by the members of the city of Hudson Community Development and Planning Agency as follows. Whereas the Hudson Community Development and Planning Agency has entered into an agreement for the services enterprise grant subcontract housing justice manager and AHDP dated as of February 9th, 2021 between HTDPA and the city as amended by writer 1 dated as December 13, 2022 as amended by writer 2 dated as February 7th, 2023 as amended by writer 3 dated as February 22nd, 2024. 4 as amended by a writer 4 dated as December 19th, 2024 as amended the agreement and whereas the housing trust fund committee has recommended the expenditure of housing trust fund monies for that housing justice manager expenses for 2026 as set forth in the HTF recommended budget and in substantially the form of
35. 36:41a writer on file with the secretary. And whereas the agency has determined that such service agreement writer is in the best interest of the authority now therefore be resolved by the members of the Hudson Community Development and Planning Agency as follows. The agency hereby approves execution of writer 5 to the city to the agreement with the city of Hudson for 2026 for purposes set forth therein. >> And Mr. Chairman, if I could add, um, we did not have the exact numbers for the salary and fringe uh, from the city for this. So, uh, before you take up the resolution, I would recommend that the draft writer uh, be modified to include those numbers. >> Okay. Thank you. Do we have those numbers, Logan? >> I don't have the updated numbers. >> Okay. I'm sorry. What? >> Um I don't have like she needs to update
36. 37:44the fringe and the exact reverse. >> Okay. So, it's going to have to stay a draft until next month, right, Chris? Because we need the numbers there, right? >> Yes. I mean, you I I think you do, but um I guess that you're going to have to come back and approve it and then and then make the payment to the city uh for 2026. you're not being build, I guess, yet for 2026. So, >> okay. So, we'll we'll table that in for uh next month so we can put those numbers in. >> Yeah. >> Thank you. >> And the last resolution, um this one's near and dear to my heart. Be it resolved by the members of the city community development and planning agency as follows. the continuation appointment of Logan Dutton as HCDPA administrative coordinator pursuant to writer 2 to agreement for services for HCDPA administrative coordinator. Writer is hereby approved for the period commencing on January 1st, 2026 ending
37. 38:46December 31st, 2026. The chair of the HCDPA or in their absence or unavailability, the vice chair is hereby authorized on the behalf of the HCDPA to execute and deliver the writer and substantially the form presented to this meeting. with such changes as shall be approved by the HCDPA's council and the officer executing the same and as shall not be material and as shall not material alter the substance thereof. The agency hereby authorizes the officers of the HCDPA to take all steps necessary to implement the matters described herein and this resolution shall take effect immediately. >> Okay. So Logan has agreed to stay on at the current salary and uh so can I get a motion to continue with the services from Mr. Logan Dutton? >> I'll make that motion. >> Can I get a second? >> Second. All
38. 39:48>> in f do we need a roll or can we do all favor? Chris, um >> you you really always need a roll call. >> I can do it really quick. Board member Ferris. I >> board member Berante. >> Hi, >> board member Ro. >> Hi, >> board member. >> Bogle. >> Hi, >> board member Smith. >> I motion pass. Thank you. >> So, that is the resolutions. Um, next we have old business. I put this in old business, but it is the uh that's in housing trust fund overview. Um, but I can share my screen here. And Michelle, I don't know if you want to go over things in particular or if you can just from a background for our new members. Michelle and Joe. So uh the housing trust fund is some of you know it's a specific fund of
39. 40:53money that was received by a grant from the state and the purpose of it is to keep it separate from you know like typical budget processing is specifically just for housing and preventment of low-inccome residents and the beauty of it is that it's uh the uses are flexible. So most state funds that most funds that come from the state have very specific rent guidelines and they're very strictly ahead programs etc. And a lot of times needs don't necessarily match a specific program from the state. So housing trust funds are a really good way of um adapting programs to very like hyper local municipal needs. Um housing trust funds are used uh more often in bigger cities. um not as common in small cities like ours. Um it's really unique that we have the urban mural agency that's a that's able to house one. Um the challenge with how we have funds of course is always ongoing revenue and so from the beginning that's been kind of a concern
40. 41:56of like how do we find ongoing revenue to keep projects going. The main programs of the housing trust fund. Um initially when the program started there were some other programs that had to do with um uh the vital assistance program is very robust because it was formed in the height of COVID. Um now the rental assistance program that we manage Hudson roots is very um it's very lean and it's adept at filling in the holes whereas let's say DSS or other services can't fill to prevent eviction and we've had a really successful eviction diversion program. Um I attached some of the certificates but I think last year we helped 53 families stay out of eviction. Um and this point we have really good relationships with the landlord so that we can intervene very quickly so that we have to go to the courts. Um we also uh the trust fund has been involved with um several programs related to um we have the housing rehab grants. They've been involved. We contribute some to like
41. 42:58complete some projects there. The members are all experts of different kinds relate to housing. So they bring expertise when we have conversations about zoning. You know, they've been involved in thinking about zoning policies. We completed a bunch of studies a few years back with zoning recommendation from looking at community land trust and overlay zoning, the vacancy study. Um and so sometimes have that specialized knowledge that I'm able to bring to the council or the mayor's office suggestions and recommendations for policy. And um in my role, I've I believe I've won I want to say over eight grants in the past couple of years of bringing in new funding for housing rehab, for comprehensive plan, for zoning, even things like um HHA wanted a spectacular grant and part of that is there's an open housing designation. So like there's little things that contribute to other pieces to the city's housing projects. Um and so all of that is through the housing trust advisory committee. um and then in my role. So I know you guys get a lot of information.
42. 44:03So I put like two or three leads in there and um happy to meet them. We'll allow to meet oneonone in the next couple weeks to talk more about what we do or um any thoughts you have, you know, approving things or projects, happy to do that. Or if you have general questions, um I can also answer them at the February meeting with more information. >> Thank you. Thanks, man. Logan, can you just give us um an update on, you know, the the budget, the current budget for, you know, what's there and what's in the uh CD so everyone knows the CD and where that that is and what that process is. >> Yeah, I don't have that. Um the CD in particular, um I can send those numbers just straight from the account to to people if they want to see that. Um lots of the money in the accounts will be in the the financials that I sent people but not necessarily what's actively in the CD. >> Okay. >> Um >> what we had what they had the budget is CD is um HD money. I I don't
43. 45:08>> Yeah, I guess I should explain it a little bit. Um so we have money in the CD that is the Hudson Housing Trust Fund money, you know, used for the purposes of that of that grant. So part of that money is in the CD, the other's in their general account to cover, you know, these uh salary reimbursements, things like that that come up, you know, more recently. We've been doing a fivemon CD, kind of rolling it over, taking out what we need um to kind of help with budgetary issues there. So the HF general fund and CD, you can kind of imagine on one side where the HCDPA general bank account is on another side. Um so it's kind of important to know what money is being drawn from where. Um, so I can send those CD numbers and bank account numbers. >> Every new every was six months or a year the CD >> every five months. So the next time it's up is April 19th, I believe. >> Okay, great. Thank you. >> Um, that's it for >> Yeah, that that's it for what I have on
44. 46:10the agenda. Um, >> so we just do public comment. >> Yeah. Or did the We're going through a lot. So, does anyone have it on the board have any questions or so? I plan to send out a packet that's going to give you either more background information. Um, and this is more materials in a typical for a meeting. Um, so that may answer some of it, but I'm happy to me or Dominic or whoever can answer. I've printed out all of the PDFs that were attached in emails over the last week. So, I'm going through this. Okay. And I'll I definitely will have some questions, but I'll email them to you guys. >> It's great evening, nighttime. Yeah. >> Well, so, uh, at this time, do we have any public comment? >> Okay. I'm sorry. >> I have something I would like to add. >> Sure. >> So, um, I don't know if everybody knows, but we have, um, heard from the state about us having a closing in October. So, I'm so glad that all of us are able to be here as HTT, HCDPA, the mayor, planning, board, chair, Rooney, Don, Ro and I went to school together. We rode
45. 47:13the bus together. Um, so this is this is so fantastic to have him here. He knows the history of um the low England housing as well, but I just would like to say I know that everything is new and fresh, but we do have a deadline for us and I'm loving I really hope that we all can work together to make sure that we get have a successful closing for October. So, if you guys have any questions for us, you can reach out to me, Jeff, um, just so we can keep this ball rolling so we can get a closing in in October. >> And and maybe what we could do is maybe, uh, bring Jeff on next month or something to kind of just give a background to the new members of the project and and things so everyone's on, you know, understanding what the the good stuff that's coming around the corner. What do you think? >> Okay. Sure. Absolutely. I'll reach out to >> Yeah. Thanks. >> Okay. Any any other >> There's a public comment. >> Okay. I was just going to say anything else from the board members. Anything? >> Okay. Public comment.
46. 48:17>> Yeah. I'm just curious. How many applications came in on the RFI? >> One for one property or all or how many properties? >> Uh I'm not sure. I haven't fully gone through it yet. >> Okay. because I want to know the process of kind of yeahing that >> we haven't we haven't really gone through and open open it up for anything so it's going to go to finance so they can review it >> would be verify where the application came from >> I don't think we can do that right now because it's still there still today's the deadline so who knows what will be postmarked by the end by today right >> okay >> thank any other public comment Hi there. >> Yeah. Oh, sorry. >> Hello. Hello. My name is Amber Lashak and um I only just found out today about the REFIs that are due today and um my I have a sustainable design build company that we just moved into Hudson and I think we're super aligned with your
47. 49:19mission. We came here specifically to build additional dwelling units and do micro communities, etc. And so I I wrote you a letter. Um, but uh, Logan, but I but I didn't get to, you know, do the full REF. I wanted to see if there was still accepting applications at a later date or anything like that. >> That would be a question for our attorney, Chris. I mean, our deadline is our deadline. >> I got you. >> Yeah, >> it is. I'm just going to note, uh, Mr. chair that that the it was an RFI and the board is going to have to decide where to proceed uh in terms of actually um determining the use of the properties once they have reviewed that it's going to be at the discretion of the board what they do. >> So I mean do we have the um you know capability if we all agree to extend it for a week or is the deadline or is is that unfair? No. Well, I you
48. 50:23know, again, it's an RFI, right? It's it's a it's expressions of interest. This is you did not issue a bid, right? That's what the committee decided they wanted to do. >> So, she's extending the deadline would be in the discretion of the board. Sure. >> I don't even see if there is a need. >> No, I think but I think we should have everybody agree to Right. Can I get a motion to um Amber, is that your name? >> Yes. Yeah, it >> if we extend it for a week, would that be okay? >> That would be amazing. I would be so happy to do that scene. We're a sustainable company and we just moved here. So, I we're just opening our studio and we're in um in the scene warehouse down in 99 South Third. >> Okay. Well, welcome to Hudson. >> Yes, welcome. >> Thank you so much. I love seeing what you guys are all doing here. So yeah, excited to be able to Yeah. >> Great. Thank you. And and then um you have all the information where to send
49. 51:26it, right? Ever? >> I do. I have I I I got everything, but literally like just a few minutes before the the four o'clock deadline. So I I will I'm excited to resubmit and thank you for the extra time. I appreciate it. So, uh, if the board, uh, agrees, can I get a motion to extend, uh, the deadline for the request for a week? >> Yeah. Motion. >> Can I get a second? >> Second. >> Um, all in favor? >> I Does that work, Chris? Is that okay? >> And I I would certainly recommend that Logan um should uh post it. And also I would suggest uh communicating with anybody who requested a copy of the RFI that you have extended it. >> Okay. Can you do that Logan? Just let them know that we send it for for another week. >> And you just mean um post it where I previous said the the Yeah. >> our beer information. >> Correct. And and on Right. And post a notice on the website that you've
50. 52:28extended it and and send that information to whoever had previously requested the RFI. Right. Got it. >> Okay. >> Is this not posted to our um newspaper or No, >> so it's on the website and then they have to request actual formal RFI, but a notice was posted on the website. >> Feel like we would get potentially more interest if it was in the newspaper, >> advertised at the newspaper. >> Yeah. >> I mean, if the original was not posted, then I don't I don't see a need for this one. Yeah. I think if we just go and just send it to whoever. >> Yeah, I can do that. >> We had a a handful there. >> If there's nothing else, any anybody else for public comment, may I move for a motion to adjurnn? >> I'll make that motion. >> Can I get a second? Second. All in favor? >> Great. Thank you everyone. >> Welcome to the board, everyone. >> You're welcome.
51. 53:29>> Thank you. >> Thank you. >> Thank you. >> Byebye. Fer grantier.

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