Hudson Housing Authority Board of Commissioners, Regular Meeting

1. 0:58Okay, great. Thank you. And he's asking how longended weed this two years ago. We did this two years ago. Um John, do you remember John? John, do you remember the date that we expired? We have only 20 like how long does it last for? They said so like well if we extend today are we extend it for two years or we well that's up to Can everyone hear us online? Yes, I can hear you. Thank you so much for that. Good evening everyone. I will now call our regular meeting into order. It is now Wednesday, September 16th, 2026,
2. 3:485:03 p.m. And I will call the meeting into order. Chad, can I get a roll call? Yes, you may. Um, Commissioner Smith here. Commissioner Decker here. Commissioner Joiner here. Commissioner Zakos. Commissioner Wolf here. Commissioner Young. So, he's running late. and Commissioner Israel here and welcome. Welcome. Okay, we will now move right over. No, sir. Yes, Ben has been appointed by the mayor today and thrown right into the fire because the mayor won't be on tonight. So, everybody, welcome Ben. We're so excited to have and yes, we are looking forward to this wonderful time.
3. 4:38I will move right on. Can I get a motion to approve the minutes for our July 2026 meeting? We don't have August because as we all know every August we do not hold the meeting. I make that motion. Can I have a second? I'll second. All in favor? I. Any oppose? Motion carries. Can I have a motion to approve the accounts payable for July and August 2026? Has everybody been able to look at everything? Thank you, Jeff, for sending the agenda out and the package. Can I get a motion? Um, and I'll second it.
4. 5:15All in favor? Any oppose? Motion carries. We will now move right on to reports. First up, we have our auditor report. I think the auditor Yes, auditor is Alan Apprio and Representative Apprio is a sus. Um, hey sis, are you going to be sharing or anything or just talking? Yes, I'll be sharing. Sorry, I can barely hear you, Jeff. Sorry about that. So, make make sure that you have the ability to share. Yeah. Can you make a request? As a matter of fact, let me double check.
5. 5:59There you go. Is it showing? Yes. Can you also hear me well? Yes, very welcome. Right. Thank you so much. Good afternoon everyone. Like presented. I'm his Rosales. I'm the auto manager here at Apprio for this engagement. My other partner Brandon could not make it today. He had other things going on. Apologies for that. So, we'll be presenting the fiscal year ending 6:30 2025. This was last year's or a year ago and I know we have been trying to meet and it just hadn't worked out before but we're finally here.
6. 6:42Yes. So the engagement team was composed of Brandon like I mentioned the partner he was supporting us essentially from the background and also like at the high level um and also in charge of the signature of the reports. I was more in charge of day-to-day uh transactions and making sure the staff has everything that they need and also communication with Mr. Dodson and Abigail Tesh was her senior in this engagement. She was there actually on the field with me and another staff testing tenant files pro testing and standard testing as well. We also had a
7. 7:24few other staff that worked on the engagements. I believe we had like three more staff. So overall the financial statements had a clean opinion unmodified which is great. It's the best that you can get on a report. That was for the financial statements and for the major federal programs as well. We did not have any material weaknesses as findings. We did have a significant deficiency. We're going to discuss that one later in the presentation. But that is pretty good. A significant deficiency is very low and it's not going to affect the agency at all.
8. 8:07So the authority spent 1.3 million in federal awards that was all under section 8 which was the major program. The threshold between type A and type B programs is 750,000. Type A programs are usually the ones that get tested. In this case for the agencies, they only have section 8. That was the only program that's applicable to be tested. So that's why it was tested for this prior year. So what I was talking about was it's a single audit when we test a major program. So we do the compliance
9. 8:42testing, we go through eligibility, we go through program expenditures and any other requirements that are part of the program. section has a lot of special test requirements. So we do all those as well. So we test the controls, we make samples and we were there on the field I believe last year in November. That's when we did most of the testing. And like I mentioned before for the results on modified clean opinion on the major program housing choice vouchers for section H. And I did mention we had a significant deficiency but aside from that no material weaknesses and like I
10. 9:24said this usually does not affect the agency at all. and it wouldn't affect your risk rating. And that's for the audit specifically. There was there there's nothing that will carry over that will affect the agency aside from presenting it on the reports. Uh I don't remember the specific page number. Let me see if I can have the report. By any chance, do you have the report in front of you printed out? Yes, we do. Yes, we do. Okay, that will help a lot. Are you trying to get to the finding page? Yes.
11. 10:06It's kind of hard because I have it on a PDF, but it's on page 40. On page 39, you can see essentially the results of everything from the audit. On page 40, you can see the wording of the finding itself. And like I said, we're still going to talk about it um here in a little bit. So for the agency, pretty healthy agency. One thing that I did want to point out is that in the prior year, there was a going concern that was unrecorded by the predecessor auditor and through discussions with
12. 10:51Jeff and our PPG internal group. Sorry, it's the professional practice group at Aprio. So, we talked to a lot of people and then we saw a lot of documentation and we had internal communication and also communication with Mr. Dodson. We believe that the going concern is alleviated and there's nothing that will prevent the HC from continuing. So, I think that's um very important to notice or to note for Mr. us and like just to see how he has had an impact with the agency in the past few years that he's been there. So I think that's that's great on him and the agency as well.
13. 11:35So overall cash almost 500,000 which is awesome. If you see on the liabilities 1.3 million it's a little less than the assets on the outflow. for 1.5 million which is awesome and you can see it on the net position of 200,000 you do have unrestricted net position but that is mainly due to the net investment and capital assets classification which is the capital assets minus the related liabilities and if I summarize uh statement of net position just tell us what page do you have a page number for that
14. 12:14yes give me one That is on page 14. Thank you. 14 and 15. Yep. If you could just forecast that because I don't have my book um following. Excuse me. I'm sorry. I cannot hear you. I said if you can just forecast that going forward because I don't we um I don't have my book either and they were the board members were not on the same page. So yeah, sorry about that. It's okay. Okay, everybody. Yeah, sorry about that. I don't know where you went. I cannot see you on my screen. So if you're making any movement, I cannot see you. Sorry about
15. 13:03that. So on the next page after page 15 on the page 16 you're going to see the summarize the revenues and expenses down to sorry total revenues 1.9 million. It's mainly due to the HUD operating grants section 8 which is 1.3 million like we mentioned earlier and total expenses of 1.8 9 million leading to a change in net position of 61,000 which as you notice it's an increase of 173,000 from prior year. So like I said it goes back to like Mr. Dodson putting all the efforts to having cutting cost
16. 13:49and also increasing the revenue for the agency and that's I think that's to applaud what he has been doing for the agency. Mhm. And then going back to the finding just real quick, it it was just a few items that we had noticed here and there on the tenant files. It wasn't anything major. That's why I didn't raise to a material weakness. So yeah, I think that bookmark. So I'm glad that he's breaking it up. You want me to get you the page number again? No, 40. I was just sorry.
17. 14:33Yes. Yeah. So, we document everything that we couldn't find on the tenant files, but like I mentioned, there wasn't anything significant that raised it to a material weakness. And again, I do want to emphasize that this will not have any impact on the organization, but it is something that we had to present on the report. Is there any questions that you have for me that I didn't answer? No. I just want to say this is um the most thorough report I have seen since I've been on the board in six years and
18. 15:13I just truly appreciate that. It's so much easier to understand and thank you. Yeah, thank you so much. Yeah, thanks for picking it up. It's clear right off the bat. Anybody else have any questions? What is this? This is the audit. Oh, thanks. I give you a copy as well, right? I don't have one of these here. Oh, you got But you have one physically. I'll have. Okay. All right. Well, that's it. Jesus. Thank you so much. Yes. Thank you. And thank you for Thank you so much.
19. 15:58Thank you for your patience with us as well. We appreciate that. Yeah. Thanks. All right. Well, we will move right on to the report from the executive director. Thank you. Thank you, Chairman Smith. Uh just a few talking points this evening. Um the we I just want to mention about the audit findings since we just went through the audit report. Um during the review we you know was identified by the auditors that uh there was an issue but that can be largely attributed to staff transition and result of shifting responsibilities that occurred. Um so
20. 16:42while staff turn turnover created operation challenges management has already imp implemented a corrective action plan and to address the issue strengthen internal controls and ensure compliance moving forward. We're confident that the measures now in place will prevent reoccurrence and improve overall administrative processes. Um development project naming process. Um the authority recently conducted a a resident driven naming process for the development project. Unfortunately, it was discovered that repeated ballads were submitted in support of a particular name creating a distortion of the results. Um like I could tell like the same person just it literally looked identical unfortunately.
21. 17:26So in the interest of fairness and transparency and maintaining the integrity of the process, uh the vote will be conducted again and this time the ballots will be distributed and controlled directly by the office. So in other words, we're doing check off uh through the management office to ensure that each resident has a equal opportunity to participate and that the outcome accurately reflects the community's preference. Um financial management and accounting transition. Uh as you know we have a new accountant I mean uh uh auditor which you just heard from but we also have successfully engaged our new fe
22. 18:04accountant CLA and already we've seen positive progress u the financial reports presented in the board package you may notice is we haven't had that in a while um and they reflect improvements in the reporting and financial oversight and so we look forward to continuing our partnership with CLA uh as we strengthen financial author operations and reporting accuracy. Uh, elevator improvements. After being out of service for an extended period, the small elevator has now been repaired and returned to service. Uh, restoring elevator operations improve accessibility and convenience for residents and represents an important step in addressing deferred neighbors concerns.
23. 18:45Uh, heating season preparation um has not yet begun, but we're starting to work on it. and uh meaning we're getting our bids in order so that we can um ensure reliable service for the residents. Um so we're making sure that we're completing our annual boiler boiler servicing and preventive maintenance. U procuring our replacement pump for the boiler that is currently inoperable and installing the new pump to restore the boilers to full operational status before cold weather arrives. I don't know if you recall last year but uh the boilers went down um but uh they failed last heating season and because of budget conra constraints we
24. 19:26were only allowed uh to well but we were only able to repair one unit at a time. So our objective this year is to enter the heating season with all boats is fully operational to minimize service disruptions and improve uh system reliability. Uh resident services engagement is next and last. um our residents well our residents relations which in I say department but that's us uh we hosted a successful uh kind of back to school ice cream social fortunately a grade but the the students came inside it was the first day of school and we asked them to come in and um at that time you know
25. 20:04gave them ice cream and and also gave away books at the time and so that concludes my report um hopefully next year we can make that bigger and And um you know we just wanted to kind of uh give the kids a smile and and encourage them you know on their first day of school. Be re relevant but can you tell me what's going on over here? Very it's a little nerve-wracking that water. Yes it is. It's contained but we do have a leak in that area but that's a wasteland and it's as you can hear. So
26. 20:38other than our meeting, we have uh prohibited uh use of the community cleaning. Yep. So it's actually in the same area um that we just have repaired, but it wasn't due to the repair. Like it's a different issue, unfortunately. It sounds like something is wrong there. Yep. It's it's it's a wasteland, but it's contained, but it's noisy as you can hear. I'm just hoping it doesn't spread. Oh, wait. I'm hoping this is spread, whatever that is. It It's been that way for some time and as I said, it is contained. So, um, fortunately, it is a little bit noisy, but it's okay.
27. 21:22But it's yet another example of why we get to move forward with our development. Yes, it is. Um, that's it. Oh, yes. Yes. For me. Okay. We will move right on to development activities update from John Mattio from Mount Co. Thanks for coming down, John. Thank you very much. It's always great to see you guys. Um I apologize for let me go stand over here. Um I apologize for the telephone call, but it's somebody that you know, you Zambuda, um who we work with while she was with
28. 21:57Malco. She's now with the state. Um and she's calling because I'm going to see her tonight and tomorrow at the state housing conference. because she wanted to say hi to everybody and that she misses you, but she is going to make it back here. She wanted to be at the tenant uh appreciation uh day, but she couldn't do it. But uh she'll try to make it next year. So, hello from you. Hello. Um a couple of things to report. uh three things actually, three good things um which some of you may or may not have seen in in the papers or been at the
29. 22:28meetings but um uh on September 9th the zoning board of appeals approved uh our application. This is uh we needed uh I think five or six variances for what we've been calling the townhouse site. The six low-rise buildings on Colombia, six low-rise units we're building on uh Colombia. Um uh so the zoning board approved that uh which is great. Uh which yeah big news and that funnels into the site plan approval that we need from the planning board. Uh the planning board really couldn't uh approve the site unless they knew that the zoning was in place. So now the zoning is in
30. 23:07place. Uh that's good. Uh on September 8th um the um planning board met uh which is a day before unfortunately. It was the other way around. It would have we would have moved quickly but it is what it is. Uh on September 8th the planning board met and uh it was I think we met for maybe two hour two and a half hours three hours went through a whole range of questions from the public from the planning board and uh at the uh towards the end of the meeting uh the planning board felt that they had enough information from the public because the public uh hearing had been kept open for
31. 23:45I think three meetings or so. Uh so the planning board closed the public hearing. Okay. uh and there are tremendous amount of input and questions. Um and the second thing that happened uh at that meeting uh was that the uh planning board asked us to respond to any open questions that were out uh standing. They also asked us to submit additional information. One of the things they wanted to see was a materials board to see what the exterior of the building is going to look like.
32. 24:15Um and a whole series of other other uh pieces of information. and they asked us to get that material to them by September 23rd, which is next Wednesday. Um, they also scheduled a special meeting uh on September 30th. Um, I I I don't anticipate that the planning board is going to vote on the project on September 30th. I think they want to get the material in from us on the on the 23rd, have a week to review it, and then ask us questions again on the 30th. and uh and my hope is that their next
33. 24:51meeting, which is October 13th, I think, um they'd be in a position to vote. Okay. Again, we can't comment on uh whether uh positive vote or negative vote, but we've certainly provided an incredible amount of information. Uh and as you know, I've been doing this for a long time. a lot of planning boards throughout the county, throughout the state. We've never had as many questions uh from the planning board and the public on a project as we've had here. It's not a criticism. Uh the planning board is doing a very good job of making sure they have as much information as they feel they need. Um and we certainly
34. 25:27have been um responding. I think uh one of the planning board the chair's comment was we we the planning board gave us 14 pages of questions and we responded with 44 pages of answers. So we we want the housing uh we we want the housing to be understood by everyone uh and we want that the planning board make sure that they have all the information they need. So, we definitely think that the planning board will have all that information um by their October meeting and will be in a position to vote if
35. 25:59they choose to. Um and if they if they do, that certainly will fit uh it with uh with our schedule to move the project forward. Um the final thing I just wanted to give you an update on is um even though the the final site plan has not been approved. Um we've been working in order to move the project forward as expeditiously as possible, we've been working on the plans and specifications based on what we submitted to the planning board. If that changes, then we'll have to change them. But if it
36. 26:28doesn't, um our plans are about 75% complete now. uh by the end of this month they'll be 85% complete and they can be submitted then to the city and to uh the state for their review of the project that we've actually submitted preliminary plans to the city already. Uh the um uh the building official um has looked at them. I won't say review them, but he's looked at them. Um, and we're in negotiation with the city now to have the city retain an outside consultant to review the plans because
37. 27:06it's, you know, the plans are extensive for uh, you know, the project that we have and uh, a local building official has other responsibilities. So, if we can get an outside uh, consultant to review the plans for the city that would help with the workload and move the project quickly. U, you know, our development team would have to pay for that. Uh, that's not unusual. what happens throughout the state um from project to project depending on the circumstances but this is certainly um a circumstance which makes sense um let
38. 27:37the let an outside consultant independent of Malco independent of the city review the plans and offer an opinion as to whether or not a building permit can be issued and that way the building official can rely on it. Um so um we're that I I've we haven't been involved in negotiations with that but my understanding is that uh uh the city is close to engaging that uh that consultant. Um so I think it's probably the timing are going to be about right by the time that consultant comes on
39. 28:08board. It'll probably be the end of September and we'll have 85% plan completion and we can give them uh those plans to be reviewed. So those are uh three major steps forward. Um uh the last thing I would say is that um uh just to take a step back, part of the way this is financed, we talked about this is tax credit uh funding and um and we have to go out and get an equity provider, somebody to buy the tax credits uh and um the tax credit market
40. 28:40has not uh been great in the last six months or so. It's a it's like a commodity market. it goes up and down um and depends on the need uh from lenders and and large institutions to buy the credits. Uh long story short is um in the last two weeks we've gotten uh very strong interest from two different firms. So there there's a competition to buy the credits which is good. Um and um and we're we're in the process of uh discussing terms with them. There's a
41. 29:11whole series of things besides just the pricing on the credits. It's what guarantees they want and how much liquidity you have to put up and those types of things. So, those discussions are going on. By the time you have your next board meeting, I think we'll be in a position to tell you that we think we'll go in with this this one or that one. I can tell you that we have um done tax credit has done tax credit deals with both of these firms. They're both very reputable that they've both done a lot of work with the state.
42. 29:40um the state would have to approve any air divider and there wouldn't be any issue with the state approving either of those. So, uh a lot of forward movement uh a lot of work still to be done. Uh and um I'm going to stop here and anybody has any questions. I have a question. Yes. Um, did you say that you are you going I was at the meeting and the way I um understood is that they want you to submit everything like a week or so prior to the 30th to the planning board. Is that what you're going to do? Yes. Okay.
43. 30:17We're targeting the 20 We agreed with the planning board we would have an additional package for them by the 23rd. Okay. Right. Week in the third. Yes. That's absolutely correct. That's And the second question is this. How long does it take to sell and close on these tax credits? And what will happen if we don't get a viable firm to accept them or get a low bid on them or you know, stuff like that? Okay. Well, let's start with the worst situation. Thank you for pointing it out.
44. 30:48Okay. It it what happens is and it's fairly simple. If if if the credit number comes in low and basically it's how much we get an allocation of a certain number of dollars from the state. We have X dollars of tax credits for we try to sell them and what happens is an investor will pay anywhere from 60 cents to the highest we've ever seen uh a$18. Okay. Okay. Usually those are in big projects in New York City. You're not going to see that up in this area of the state.
45. 31:22So, we negotiate back and forth and let's say we come in with a lower price than we wanted, but that creates a gap in the budget. We show it to the state and the state knows because the state sees tax credit applications from all over and they'll say, "No, wait a second. You got have to go back. You got to you got to get a higher number than that." Or they'll say, "You know what? That's the right number for this area at this particular time." And then they're going to have to make up the G. that they're going to have to, but we're
46. 31:53going to show them the gap and they're going to know that the gap is not our fault. The gap is just that's what the market is. Okay. So, so we want to get as high a number as possible. The numbers uh that we're using now uh are um they came in better than what we thought. Okay. Uh but there's still a gap um between the amount of money we need and and amount of money coming in. It's not because of the tax credits. One of the things that we've always talked about is there are
47. 32:24certain characteristics of this project that create an in inherent um gap in funding. One is the rents that are limited by the RAD program. Okay, they're very very low rents and that makes it tough to carry the building and you know we've gone back to HUD. We can't get those rents increased. So we have to live with that. Okay, the brownfield. Okay. There's additional costs for brownfields. Okay. Um and not all of which may be covered. I think they will be uh but that's an added
48. 32:56cost. We've got soil conditions. One of the things we always talk about separate from brownfields. Okay. Is we're going to get brownfields money. But brownfields is an environmental cleaner. Okay. Okay. So, we're cleaning up the site. We're going to get money for that. But the site is essentially clay. So, we can't put a building on it without putting piles in. That's an added cost that you don't have in a lot of projects. So, that adds to the the gap between the money we come coming in and the money that we need to pay for things.
49. 33:29So, um and and the state again reviews all this uh and make sure that what we're telling them is correct. In other words, we're going to say, "Listen, here's the amount of money we need from you and this is why." And they're going to look, okay? They're going to look at our soils report. They're going to look at the brownfields. They're going to look at what's going on in the credit market and they'll determine, you know, okay, these guys are telling us the right thing. These are the right
50. 33:52numbers. Can we have it? Can we come up with enough money to fund the project? So, that I think one of your questions in there was how long does it take to negotiate uh with the with the tax credit companies, the syndicators? Um it I would say we probably have about another month or so to pick between the two. And then once you do that, uh it it'll take another uh another month or so to come up with uh at the end of that month, you probably have a what's called a letter of intent, which will be an outline of of the deal. And then uh after that, you get into detail loan
51. 34:30documents and those types of things. And that'll that negotiation will go on all the way to the day you close. That's about 90 days you're saying, pardon me. Like a period of maybe 90 days. Yeah, even more than that. Even more than that. Okay. And it could be shorter, but usually it it takes a little time. But all all this is a typical tax credit transaction. There's nothing in here that uh any of the syndicators, any of the letter of credit banks or the state have not seen. Any questions for John?
52. 35:03Always great to see you all. Unless you have any other questions. Okay, if I can make a comment, I just want to thank um a whole team, you know, Marco, uh the the the architects, the uh the civil engineers, the environmental engineers, everybody who was really working hard to uh uh push our project forward along with our commissioners and residents um folks that support the project. So, but I just wanted to, you know, say thank you for because there's a lot of work. So, we saved it. Yes.
53. 35:36I mean, but but people are I mean, obviously people are getting paid, but they are showing up and and and not just um they're holding their weight. It's a minute. It's been a it's been a great team effort. It really is. It has been. And there's some times when we have to, you know, email back and forth to get what we need and and coordinate all of that. It's very difficult, but um we get it done. So, I just want to thank you for that. Thanks for your time.
54. 36:01And if I add one more comment, you're good. You're good. If I can add one more comment. Um, I just want to um go back to the the resident engagement that I just really want to thank my staff, particularly Miss Owens, who, you know, did she was actually the hands-on person with Dr. And then also uh a couple of our residents pitched in as well uh Miss Lucy and helped and gave I I don't want to leave them out. They they did it willingly um and I really appreciate them for giving together and helping us out. So let it nice. Thank you.
55. 36:40Is there any resident public comment? Right. Okay. We will move right on to new business. The first thing on new business is we have resolution for approval to extend theou agreement between HHA and MCO. That resolution. Yeah. Yeah. That resolution is number 562. That's this one right here. You remind me of the development company. Oh, okay. Oh, yep. Yep. Resolution number 562U memorandum understanding extension. Whereas on September 18th, 2023, the authority approved a memorandum of understanding with Monco Ltd. theou for the redevelopment of its housing portfolio including development of replacement housing for existing
56. 37:50residents and whereas theou provided certain time frames for finalizing development plans and for obtaining financing for redevelopment work whereas the parties of the have worked together diligently to finalize plans local approvals and obtain financing for the redevelopment whereas the time frame set time frame set forth in that do have to pass But the parties agree that significant progress has been made toward the goals of the MLU and that additional time is necessary to advance the redevelopment. Now therefore, be it resolved that the board hereby authorizes the executive director to renegotiate and execute an extension
57. 38:28time with Montel Ltd to complete the redevelopment of the authorities portfolio. Are we going to be putting Go ahead. You go, girl. I I Are we going to be putting a timeline on it like we did before? The before we did a three-year because we did it in 23 and now it's up or how how are we working there? Um what do you recommend? I'm not I can I can recommend that um because of new board members that you send out the um send it out so you can read it cuz I don't know if I've seen the agreement with Yeah, the MOU.
58. 39:12Oh, the memorandum of understanding. I don't think I've seen that. Yeah, you definitely did it because you did it in 2023. No, I don't even think I' seen it. So I'm just saying if for new members if you could send it out for us to um read it at least before we kind of agree. Sure. Okay. Do you want to be we will table this the following year and then you you'll be we discuss the time the the how much the extension is. Yes. How about like two more years? Yeah. I agree. to have to add that to it as well.
59. 39:54Two more years because that has to go in what you're sending. Yes. With us. And if for whatever reason, I'm going to consult council as well and if there's a different recommendation. Um. Yes. Well, I think there may be, but I'll I'll I'll share that with you in the business as well and then we can formulate it at the next meeting. That sounds great. All right. Thank you. No, thank you. We're tableing. We are tableing resolutions 562. So next she or next you want no. Okay. So next we will move on to resolution CMAP. What resolution number 561 section 8 management assessment
60. 40:38program where is the Hudson Housing Authority HJ administers the housing choice voucher HCG program under the US department of housing and urban development and whereas HUD measures the performance of public housing authorities PHA to en uh to ensure that authorities operate the program as prescribed by statuses and regulations and whereas the CNAP performance Indicators assess 14 specific areas and raise the fuel date in accordance with a designated formula as high performer standard or troubled and whereas the report ant anticipates the rating of standard. Now therefore be it resolved
61. 41:20that the board of commissioners at HHA hereby authorizes the executive director to certify the C map indicator. We're projecting that we'll get a standard. Um just for your edification, we're currently a high performer. Um there's we had a finding in our audit and so there's with those things I I believe that we will earn a standard and want to certify to that fact. So this is I'm sorry it's so this uh resolution is to authorize to we don't have a score yet, right? We have to serve we it's a self assessment. Oh. And I have to submit it every year. Gotcha. Okay.
62. 42:01It's a it's a standard um it's a is it a format that you fill out or something? I do. Yeah. Okay. We I can provide it to you when it's done online. I was just going to ask you what is CP? Well, yeah. What is it? It stands for section 8 management assessment program. Management. It's not going to make sense because we have so many but section 8 management is C sap section 8 management assessment program. Yeah. Oh SC is section E for okay that's got the E. I'm sorry. Okay. Okay.
63. 42:44And thank you for that. What I'm going to do actually since you said that is we send out the acronyms. You kept saying C. We haven't seen that. Yeah. And then um another thing is you can go on the HUDs website and they will tell you everything about everything. They will even show you the forms and all that other good stuff. I just want to say I've been on that website and and navigation is also needed too. So I've been on there to get the training exchange the training that I sent.
64. 43:13Yeah. Well, you did send it. So um it's not it's not layman terms. Well, and it's a lot like because it's a highly regul regulated industry there and there's various programs. A lot of information and um the training is not tailored to uh exactly to the program that the programs that you're governing. It's because you some housing authorities have all the programs and some like ours only have one or two. Yeah. Yeah. All right. We tabled the um extension for the new board members. So you guys can actually read what the agreement is before.
65. 43:52Thank you. Take it for granted that we all done. Yeah. You've changed people. Yes, we have. Yeah. Um I do have a question. Is our section 8 I know the waiting list for the building itself is on pause. Um, but is the section eight paper or with pause too? Hold on one second. Can we go down? Oh, yes. One one sec because we're in the middle of a resolution. Resolution. Did you finish reading? Yes, I did. Okay. Is there a motion? I'll make a motion. A second.
66. 44:31The motion. The resolution has been properly moved and seconded. Um, I will do a roll call vote. Commissioner Smith. Yes. Commissioner Decker, yes. Commissioner Joiner, yes. Commissioner Wolf, yes. Commissioner Young, yes. Commissioner Zinger, yes. Zinger, yes. The motion carries. Thank you. And now your question is, is the section 8 weight list still? Yes. Both of our waiting lists are closed. Yes. out of county like Miss Owens had given me information like if you want to move from Hudson to like Florida I'm just saying Florida but um that's what that one's supposed to so
67. 45:16you can't even go to that one that's and just so you can better understand um and it's ironic because I just went to a conference this weekend talking about um you the the shortfall or the the budget approval. So So the the the federal government has just approved a budget for us uh a continual resolution um up until December. Um you may not realize, but for the last couple years, we've had, you know, like month by month continuation of funding. We have to get those resolutions voted for in order to be funded. And the funding for section 8
68. 45:59is level, meaning it's the same amount that was given last year, which is not helpful to us. It's it's helpful, but it's not helpful enough because there's inflation. And so we don't, you know, we're behind. Um, and so because of that, they consider that there's a shortfall in the funding program for section 8, the other programs, but I I'm speaking of section 8 because that's what we operate. Um and because of that worldwide you'll find that um other programs are also not issuing vouchers or receiving them. So if we were to port for example which is what you're talking about like if you wanted to move to
69. 46:38Florida Florida we would have to establish that we're billing or we're paying and we're going to say that we're billing. So meaning we're going to build that agency that you try to move to to Florida so that they can pay for your voucher. They will probably in turn say no, we're building and we're not going to pay because they're also in shortfall. So we have to establish that. Um and and because of that, that's just an example of why we're not um boarding at this time. It it's it's affordability.
70. 47:10So I want to ask a question. I got an email from a Quinton. Is that something for us? It's an email in reference to coming to the residence department. It's a it's an email that I'm addressing. Oh, okay. That's you. Well, he copied the commission. It's because you're you are commissioners that you guys would be aware, but it's addressing. You got it because you comment. I seen your comment. No, you didn't. No, you didn't. It's Rebecca Wolf. Okay, I'm Rebecca Wolf. She's Teresa Joy. And that's Ben Einger.
71. 47:57New He's new. You did the first time you ever saw him. Okay, that's right. When I came in, I thought that was me. I'll take it as a compliment. My eyes not that good. I really thought you was Nick, but it's okay. Okay. So, now we're back. Oh, yeah. I was the one that commented. Okay. Because I see that. Okay. That's okay. Don't worry about it. I always correct people. Okay. We're done with that. Well, I'm I'm done because he said he's addressing this. I was wondering why we got it. He said the commissioners got it.
72. 48:37Yeah. It's in this world. So, Quinn Quinton. Okay. see it. Mhm. Yeah. Okay. Well, we are on to new business and I do want to bring something up on the agenda because we have new board members now, Ben. And we have our development committee which was Claire, Rebecca, and Nick. And I was filling in if somebody was not there, but now we don't have Claire. And now I would like to make a nomination in place of Claire's position. I bring a motion to support that. I would like to bring a motion to nominate Ben to go in Claire's seat.
73. 49:22Can I get a second? Second. All in favor? I Does he have anything to say? He He has no option. Okay. Yes. One thing you do when you first start is you dive right in. And that's what he said. Everybody gets an assignment. That's right. What is Claire complet? Claire is a alder woman for the fifth ward. She also is on and she's also on HCH. Claire was on our board. She was vice chair. Yeah. Claire's the one that last board meeting. I know her. Yeah.
74. 49:58So she's on she's not No. No. when she was on as a commissioner, she served on the development committee. Okay. Which is three people. Okay. Nick is the chair. Claire was the vice chair and then Rebecca. Okay. So Claire's off. So she's with AC. She's with Kites Nes HC. She's the alderman of the fifth war. She wears a ton of different hats. Call it council member. Council member now. Yes. Yes. Yeah. Yeah. Okay. City council congratulations person. Thank you. That that motion carries. Now what is that position?
75. 50:43It's the development committee. So they in this committee. Yes. This is within the board. It's a So we meet Dave. Well, no, because you I thought you wanted to bring a motion to change. Thank you for reminding me. Y. Yeah. So, I have a scheduling conflict with the Tuesday time. So, I would like to I don't know if I need to make a motion that we move it to Wednesday or maybe you or just a motion. I don't know. Do I need to make a motion? She would like to move it to Wednesday because that's our
76. 51:14only day off of the week. Tuesday isn't working with her. Maybe I could do that. I mean, yeah, we don't need to have uh uh to make a motion to do it, but I will uh you know, let my car know and see how we can move because it's the only day you can do it. I could do Tuesday after um 3:30. That's that's important as well. Yeah. So, Tuesday after 3:30 and any time in your stuff, too. If you have like Tuesday after 3:30 or usually
77. 51:43Tuesday after 3:30 or Wednesday, she's open. Wednesday, I'm pretty much open. I have a 4:00 meeting. Standing on Wednesdays, but Saturday. Okay. Wednesday anytime after 2 or 2:30. No. What about the Tuesday? Are you free after 3 or anytime Tuesday after? I have a meeting at 4, but it's not a long meeting. Usually meeting usually like 30 minutes. Okay. So, we will move right on. I know we don't have any executive sessions at least when anybody any this time it's going to be changed back to 6 or staying at yes it will be yes it will go back the only reason why it was 5 tonight because we didn't know if the zoning board would want to see us again and they meet
78. 52:28tonight okay right so please let me do that email because I had a meeting I didn't know I thought it was going to be a six okay cuz I had a meeting okay Mary called me I was Yeah, I sent out an email. But yeah, you did? Yeah. Do you know my emails got hacked, right? No, ma'am. Yeah, they did. But the housing email housing and my job email. Oh, no. You have to tell me that, right? Okay. So, like that's so important, right? Yeah, it got because if any, you know, violation of your integrity with the housing email address exposes the housing authority.
79. 53:07So, you have to It got hacked. I was so mixed up with my job. It got hacked at my job. Okay. And it transferred to my Google August 28th. My pay, everything got hacked at my job. So, I forgot to tell y'all, but I think I told Miss Owens, but it's a reference to my own personal thing. If you receive anything, please for me it's not me. It It got to my executive chief where he was communicating that he was me. But your AJA email was hacked as well.
80. 53:38Yeah. Okay. Are they both Outlook? Is that right? Yes, that's what the problem was. The office outlook, but they got a hold of my job one and that's the important one. So, just know be aware because I'm getting emails from some C some CN training and I'm saying I know this is not law and you normally see me. You would have pulled me aside so I didn't open it. Okay. Thank you. Any public comment? Commissioner's time. Well, as you guys know that we did the pair and I did post on Facebook. We were
81. 54:20looking for somebody to help do transportation. Mhm. Well, that was a flop, but we did have the tickets for people to go. Mhm. Um, I don't know if I should bring this up or not, but there was um she was a long time ago resident commissioner had brought to my attention to look into the um the funding for us because she said that there should be more money able to like do trips or things like that. I didn't engage in it. Oh, but she did tell me if Yeah, there's no money that that we have, but I was talking to Rebecca how
82. 55:07we need to create a foundation so we can get money for that. Um, but there's no money that we actually have for trips that can come out of our budget, but we can create a foundation where, you know, we get grants, we get donations for things like that. For sure. Yeah. Because I know that y'all y'all didn't get a budget because we didn't get I was cut too. So I know y'all was cut. You miss always was talking. I said I know y'all got that. So um with that being said, I supposed to let you know that that van that was used
83. 55:43from our my company mental health, it was illegal. So that's why they didn't get back to you last year. Oh, I took the band transport us and that scene to the fair. So when I talked to Mr. Nette, it was kind of like a goaround. When I talked and I had told her to email Mr. Doson back, he's legit, you know, and they said, "Well, he's not part class." Yes, I understand that. But this person was working with us that was taking him on the trips and he wanted he just inquiring.
84. 56:27Yeah. So, yeah. That lead to They say it was illegal. They didn't know nothing about it. They was never aware of it. But there was some consent forms that was signed. They said that was illegal. Well, I guess if we get a van, somebody can drive it. I mean, there's things we can do. We can communicate with Spark of Hudson. We can communicate with Greater Hudson Promise Neighborhood. We can communicate with the county transportation of bus. There's other options out there for sure. Yeah, the county bus. Just to let you know, I wouldn't do the county bus right now cuz everything going on with their
85. 57:09but like in the future. Yeah, maybe. But not right now. I don't think it's a good idea for them. Um, since you brought that up, I'd also would like to take this time to thank uh Spark of Hudson for donating the 50 tickets for the fair. That was amazing. Um, I really appreciate their efforts. They've been doing it for the last few years. They did also note though that this would be their last year to be able to sponsor. Um, so we will, you know, pursue other avenues, but we're really grateful for the three years that they did. Um, and
86. 57:40this year out of all years, like uh was the first year that we literally ran out of tickets. We've had to give tickets away to others before and you know, okay with um with Spark and we gave folks at Providence Hall and others who were interested, but this year like uh I had to unfortunately say I had I'm out. Oh wow. Oh, it was a that's interesting. I I wanted to add you were talking about um a grant writing. Rebecca, do you do that? I do do that. I just wanted to add just to um we should look for another source of donated tickets, right? I mean, yeah, for sure.
87. 58:23If it because now that momentum has started and people know that there's tickets and they can go, it's like, you know, um but yeah. Yes. I I I have some experience with grant writing and um and definitely we're Yes. So we've started a conversation about creating a like a along like on the model of sort of like friends of HHJ, right? Although we need a snappier name. So how is that going to be explored taken from this from our mouths into a action? Well, I am on a housing
88. 59:02commissioner network committee and all of their housing authorities have a foundation where they take everybody on trips and they go to casinos and they do all this other stuff. So um I am just taking like their model of where they go and how they do outreach to get people to donate and this is a question of like okay so what are the next steps is that you're asking kind of what the next step um I think that um I mean maybe we should put it on the agenda for next meeting to kind of like
89. 59:34talk about a timeline of creating this uh initiator. Yeah, please speak and get it. The sooner we ticket or sorry um like going to New York City for the Christmas plating. Not a lot of people have transportation but want to go to the mall Christmas shopping, go back to school shopping. No, no, not in Auburn. No, in Auburn. No, she was saying that they want to go down to the city to see the Christmas tree, all the lights and everything. I mean, the Bronx is going to say the Bronx Zoo. Good luck.
90. 1:00:15I mean, like, there's a lot like in my household, the only one that my household has been to the Bronx Zoo is my younger daughter. Yeah. I'm 47 and I've never been. That's a great trip. It's free on Wednesdays. You know, all we would have to do is find money for the bus. Like it, you know, it's it's great to have. For sure. Oh, and if you guys do that, a good person to contact that like how she does the bug bricks is Elanor Kenny from
91. 1:00:40Providence. just to say like in terms of so it's kind of um a little bit of a timeline like immediate like okay funds you know it's going to be like okay we have to um do some stuff we have to incorporate and um find donors and also get a plan as to what it's going to be for because it may not be all for transportation for education it could be help different And so supplies all have different types of things. It's just got to get from my mouth going to Yeah. Start. I hear you. I hear the committee talking.
92. 1:01:22Yeah. I just wanted help is needed. Any other thing from the commissioners? I do have something else that I was wanting to ask about. Um I don't know if this is who to ask exactly, but um the phrase right to return has been coming up in um planning board meetings and elsewhere and I wondered like where does that get discussed or what are the how can we we as the you know in terms of the development like how do we find out what are the parameters around that? I can share some information with you.
93. 1:02:10I can share some information with you, but it's really not applicable to us. Write a return there is under the uniform uh they call it URA, uniform uh relocation act. And um what typically happens when developments were uh built or are built is the the the the structures are demolished or they're going to be demolished but prior to that the residents are moved away. Yes. So that's what right the first right of to return. So we specifically we talked about myself knowing that that occurs and a lot of times people don't come back. We specifically designed this
94. 1:02:49project so we could build relocate here and then demolish. So we didn't Okay. I did not realize I know about that. I think some people are confusing it with a right of return meaning people that used to live in Hudson and should they have that? Yeah, that that's not what it means. Yeah, I you're right. I'm okay. Thank you. That is true too because it was um Okay. Yeah, we're building. You get to the information or you're interested in looking before I get to you, you can look up the uniform relocation act.
95. 1:03:25That's cool. No, I mean that explanation is plenty. Like I do understand the basic concept of relocation and people come back. Thank you. Anything else from any commissioner? Can I get a motion to adjourn? I'll make that motion. Can I get a second? I'll second it. All in favor? I. Thank you. Your feet great.

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